In order to ensure your seminar or conference goes to plan, you need to invest a lot of time in setting up the best conference production technology. You should have high-quality microphones that do not pick up any static. You should also ensure that all speakers are positioned in the correct arrangement so that everyone in attendance will be able to hear what is being said. It is important to check sound levels before the main speakers arrive and also constantly monitor levels during each speech.
Many organisers underestimate the importance of Conference Production technology, but it really can make or break an event. Have you ever attended a speech where the microphone kept crackling and people at the back of the room were unable to hear what was being said? Almost everyone has and it doesn’t make for a good experience. Bad technology can reflect badly on the professionalism of the organisers and make life difficult for attendees and invited speakers.
Besides the correct audio setup, it’s important to take time setting up screen for any visual presentations. Video playback and slideshows are often a big part of key speeches, so the right technology needs to be in place. Ideally, you should use wireless technology, so speakers can control the speed of slide changes themselves, as well as pause video playback.
If you plan to host some controversial speakers at your conference, it’s vital that you arrange proper security arrangement to deal with any potential violent protesters. In many cases, the venue you hire will provide security, but you do need to check. The safety of all speakers and attendees should be your top priority.
If you plan to give out any leaflets or supplementary material during the conference, always overestimate how many you need to get printed. It’s better to have a surplus left at the end than to run out of handouts before all attendees have received the information they need.
When it comes to holding a question and answer session with the audience, it can often be a good idea to invest in wireless mics and runners. That way, people can ask their questions and be heard without having to leave their seats. This is often much more inviting to the audience than having them come up to the front if they want to ask a question.
Fortunately, there are many great articles on the internet full of tips for successful conference production. Be sure to check these articles out to help ensure your own event is a success.